Data controller:
The Stage Media Company Ltd, 47 Bermondsey Street, SE1 3XT
Email: dpo@thestage.co.uk
As part of any recruitment process, The Stage Media Company Ltd collects and processes personal data relating to job applicants. It is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What information does the company collect?
The Stage Media Company Ltd collects a range of information about you. This includes:
- your name, address and contact details, including email address and telephone number;
- details of your qualifications, skills, experience and employment history;
- information about your current level of remuneration, including benefit entitlements;
- whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process; and
- information about your entitlement to work in the UK
The Stage Media Company Ltd collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment including online tests where relevant.
The organisation will also collect personal data about you from third parties, such as references supplied by former employers. The organisation will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.
Data will be stored in a range of different places, including on your application record within its Applicant Tracking System (ATS), in HR management systems and on other IT systems (including email).
Why does the company process personal data?
The Stage Media Company Ltd needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.
In some cases, the organisation needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.
The organisation has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the organisation to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The organisation may also need to process data from job applicants to respond to and defend against legal claims.
The organisation processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, the organisation will keep your personal data on file in case there are future employment opportunities for which you may be suited. The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
Who has access to data?
We use a Data Processor to collect, store, process and securely transfer your data. The Data Processor for this purpose is TeamTailor.
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of HR, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
The Stage Media Company Ltd will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. It will then share your data with former employers to obtain references for you.
The organisation will not transfer your data outside the European Economic Area.
How does the company protect data?
The organisation takes the security of your data seriously. Our Data Processor, Teamtailor, has designed the technology with your security in mind. Their servers are based in the UK and they deploy both technological and operational security measures along with internal policies specifically implemented to protect your data.
For how long does the organisation keep data?
Your job applicant account will be deactivated if you have not used it to apply for any of our vacancies for two years.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
Your rights
As a data subject, you have a number of rights. You can:
- access and obtain a copy of your data on request;
- require the organisation to change incorrect or incomplete data;
- require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
- object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing; and
- ask the organisation to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organisation's legitimate grounds for processing data.
If you would like to exercise any of these rights, please contact the DPO by emailing dpo@thestage.co.uk. You can make a subject access request by completing the organisation's form for making a subject access request.
If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to the company during the recruitment process. However, if you do not provide the information, it may not be able to process your application properly or at all.
You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.
Automated decision-making
Recruitment processes are not based solely on automated decision-making.
Changes to this policy
We reserve the right to amend this privacy statement at any time.